How To Apply For Jobs Through Email

How to Apply for Jobs via Email
When you are applying for jobs using emails, communications should be strictly professional and they can be likened to mailing a paper resume.The following are the basics to keep in mind in order to apply successfully:.

• Get Your Documents Ready to Email

How to Get Documents Ready for Emailing
Save your resume and letter as a PDF or Word document.

• Saving as document :The documents should be sent as PDF or Microsoft Document (optional as you can also save as a Word(.doc) document if you have another word processing software apart from Microsoft Word). File, Save As, should be an option in your program.

• Saving as PDF :To save your documents as a PDF, depending on your word processing software you may be able to File, Print to Adobe PDF. If not, there are programs you can use to convert a file to a PDF.

It is however advisable to use your name as the file name, for easier recognition of the owner of resume and cover letter i.e. janedoeresume.doc and janedoecoverletter.doc.


How to Write an Email Cover Letter
The next step is writing an email cover letter to send with your documents.
You can decide to write your cover letter directly in the email message or attach a copy of your cover letter.In either way, it's important to follow the directions in the job posting when emailing your cover letter and resume or your application may not be considered.It can be done as follows:

•  open your email account. 
• Then click on Message at the top left of the screen or click on File, New, Message.

• You can choose to either type your cover letter directly into the email message, copy and paste from a word processing document, or, if the company requests an attachment, send your cover letter with the email message.

Note:Your cover letter should be as brief as possible and straight to the point,at most three short paragraphs.

How to Include a Subject Line in an Email Message
The Subject Line is one of the most important parts of the email messages you send to apply for jobs. Your email message must include a Subject Line and it should explain to the reader who you are and what job you are applying for.
To be on a safer side,add a Subject to the email message before you start writing it.

How to Add a Signature to an Email Message

It is important to include an email signature with your contact information, so it's easy for the company to reach you. Include your full name, your email address, and your phone number in your email signature, so the hiring manager can see, at a glance, how to contact you. To add your signature to your email message, click on File, Insert, Signature if you have a signature saved that you use for job searching. If you haven't created an email signature, type your contact information (name, email address, phone) at the bottom of your message.

How to Attach a Resume and Cover Letter to an Email Message
Once your email message is ready to send, you need to attach your resume and cover letter to your message. Click on Insert, Attach File. Microsoft Outlook will display a list of files in the default file folder of your computer.
If your resume and cover letter are stored in a different folder, click on the appropriate folder.
Click to select the file you want to add to your email message, click on Insert to attach the document to your email message.

How to Send a Job Application Email Message

Before you click send, be sure to proofread your email for grammar and spelling. Check to make sure that you have added a subject and your signature to the message. Then send a test message to yourself to be sure all the attachments come through and your email message is perfect.
Finally, send a copy of the message to yourself, as well as to the company, so you have a copy for your records. Add yourself as a Bcc (blind carbon copy) by clicking Bcc... and adding your email address.
Then click Send and your cover letter and resume will be on the way to employer.

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